I am storing 100 sets & clocks for one nonprofit and ~65 sets and 40 clocks for a second nonprofit. They’re stored in different tote boxes so they can be distinguished easily.
There are also 165 vinyl boards to schlep around. Any suggestions for how to store them? The original cardboard boxes are falling apart…
Vinyl boards can be stored in large, wide mailing tubes that you can get at any business supply store, FedEx-Kinkos, or a UPS store. You can store 10 or more per tube. The tubes can be reinforced with duct tape or a cellophane packaging tape in strategic places and over the caps at the end so they don’t come off. If the boards are in different colors, you can mark that on the tube. Affix a large sticker noting to which club or organization the boards in each tube belong. Besides vinyl boards, you can put demo boards into the tubes, too. I drop extra hooks and fixtures in the bottom of the tube.
For carrying a bunch of them around, some heavy duty rubber bands around the tubes will do; add a couple of extra bands and you can fashion a handle. Stored in tubes like this, the boards are easier to roll out and don’t have folds in them, which sometimes happens when stored in a carton. Our club stores sets and clocks in a couple of large Rubbermaid containers and has used mailing tubes when taking the club boards to tournaments. Recently, I put 40+ boards in tubes into an orange Home Depot carry all bag to take to a scholastic tournament. The sets and boards fit easily into the back of my SUV with all of the other stuff.
Yep, agreed.
As an alternative to Rubbermaid containers, I’ve also used large, on sale, rollingboard suitcases or rollingboard duffel bags, typically getting them on sale from a big box store like Costco. The right height (and the right mailing tubes) and the boards will also fit in them. These are particularly good for bagged sets.
I am storing 20 vinyl boards folded loosely in half in an old canvas drawstring bag that used to hold coins or currency for a bank. So, any canvas or drawstring bag that is long enough can probably hold at least 40 boards. A duffle or a laundry bag would also work–any sturdy cloth bag that won’t rip.
Of course, roll up the boards with the squares on the outside, not on the inside. That way they lie flat when in use. If they were stored squares-in, they might have a tendency to curl up at two of the edges when they are set up.
Bill Smythe
True. The boards rolled up with the squares on the outside do roll out easier. Even if you do it the other way, the vinyl boards with a cloth backing can be easily rolled a little to get out the curve at the ends. Those silicone boards don’t seem to have that problem. I prefer the tubes to a bag because you can stand them up in a corner of a room or put in a locker for storage. They are protected from temperature change and moisture. They also stay cleaner with fewer scratches. The kids like them and treat them like bazookas or light sabers.
Thanks!
I had “Very Large Tupperware Box” in mind. Something like the plastic space-saving boxes for out-of-season wardrobe that you put under beds etc (Rubbermaid, Sterilite).
But these are generally rectangular: I’ve never seen shallow 20" square containers.
So I’ll order the tubes 
Buckhorn makes a Straight Wall Container that is 24"x22" (outside dimenions) at various heights (7.5, 11 and 14.5) . The inside dimensions are around 20.5x21.5. I find these perfect for 20x20 boards, since I direct about 2-3 tournaments a week.
tom
I just ordered two of the 7.5" containers, thank you!
They are also great for toting wet sprockets. 
I use 22"x22"x4" cardboard boxes to transport our vinyl boards to tournaments. I’m very volume challenged getting everything into the car. So begin efficient is important. I would not use 7" deep ones. That would be a large number of boards and very heavy. I get around 80 in a 4" deep box. If you don’t fill them up all the way, then you can’t stack them. So I always want them to be full.
I use these same size boxes four our wood boards and five of them fit nicely into one of the boxes.
Mike Regan
Maryland Chess Assn
I would suggest that unless you have a ready supply of the young and athletic that the weight
of such filled containers, and perhaps their overall size for transportation purposes, might be an
issue. Perhaps it is better looking into acquiring more smaller containers.
Rob Jones
One can haul several containers with a good hand truck (which won’t help Mr. Regan’s volume challenges in his car). Until you discover the room is up one flight of stairs and there is no elevator. Both gentlemen are correct that you need to consider those constraints.